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PaintScout is the best proposal software for painting contractors. Builder Prime is the best for in-home digital sales. For contractors who want proposals built into their scheduling tool, Jobber handles it well enough at $39 a month.
What to Look for in Proposal Software
A good proposal tool should do four things: create professional-looking estimates fast, offer good-better-best pricing options, include e-signatures, and let you add your branding. Homeowners are more likely to sign a clean, branded proposal than a text-only email with a number at the bottom.
1. PaintScout
PaintScout builds estimates using your production rates. You plug in surfaces and it calculates labor, materials, and total cost. The proposals include good-better-best options with your branding.
- Built specifically for painting proposals
- Production-rate estimating for consistent bids
- Good-better-best options increase average ticket
- E-signatures and online approval
- Only for painting contractors
- No scheduling or dispatch
- Works best paired with a field service tool
2. Builder Prime
Builder Prime is the best tool for presenting proposals in the home. Your salesperson shows options on a tablet. The homeowner picks a package and signs right there.
- Highest user rating at 4.8/5
- In-home presentations close deals faster
- Good-better-best with visual options
- CRM and production management included
- No public pricing
- Best for companies with sales teams
- Takes time to set up service catalog
3. Jobber
Jobber has a built-in quoting tool with e-signatures. It is not as detailed as PaintScout or Builder Prime. But if you already use Jobber for scheduling and invoicing, the proposals work fine for basic estimates.
- Proposals flow into scheduling and invoicing
- Most affordable at $39 per month
- E-signatures included
- Automated quote follow-up
- No good-better-best options
- Not trade-specific
- Basic compared to dedicated proposal tools
4. Housecall Pro
Housecall Pro has a quoting tool that works well for quick, simple estimates. You add line items, send the quote, and the client can approve and pay online.
- Quick estimates sent via text or email
- Client can approve and pay online
- Integrated with scheduling and invoicing
- Automated follow-up on quotes
- No good-better-best options
- Not as detailed as PaintScout
- Better for small jobs than large projects
5. PandaDoc
PandaDoc is a general document tool, not a contractor tool. But it creates beautiful, branded proposals with drag-and-drop templates, e-signatures, and payment collection. If you want full control over how your proposals look, PandaDoc is the most flexible option.
- Most flexible template builder
- Beautiful branded documents
- E-signatures and payment collection
- Works for any trade or industry
- Not contractor-specific
- No estimating or production rates
- Requires manual pricing setup
6. Leap
Leap is built for roofing and exterior contractors who present proposals in the home. It integrates with EagleView for measurements and GreenSky for financing. The tablet presentations close deals on the spot.
- Built for roofing and exterior sales
- EagleView measurement integration
- Financing integration (GreenSky, Mosaic)
- High close rates from in-home presentations
- Not for service-based trades
- No public pricing
- Focused on sales, not operations
Side-by-Side Comparison
| Tool | Best For | Price | E-Signatures | Good-Better-Best |
|---|---|---|---|---|
| PaintScout | Painters | $49/mo | Yes | Yes |
| Builder Prime | In-home sales | Contact | Yes | Yes |
| Jobber | Built-in quotes | $39/mo | Yes | No |
| Housecall Pro | Quick quotes | $49/mo | Yes | No |
| PandaDoc | Custom docs | $19/mo | Yes | Manual |
| Leap | Roofing sales | Contact | Yes | Yes |
For painting contractors, PaintScout is the best proposal tool. For in-home sales presentations, Builder Prime has the highest close rates. For contractors who want proposals built into their scheduling tool, Jobber handles it well enough at $39 a month.